We have several methods for organizing and maintaining association records. They are:

1. Maintain a hard copy of all condominium documents in our office for immediate review.

2. If possible, maintain an electronic (usually PDF version) copy of the Declaration, Bylaws and amendments in our office database.

3. We maintain an electronic database of all payments, including dues, special assessments and other payments. We further provide unit owners access to view their payment history via the internet to ensure accuracy.

4. We maintain an electronic database of all expenses incurred on behalf of the Association. This information can be viewed by Board members via our website to ensure that Board members are kept informed of expenditures of the Association.

5. We maintain copies of all paper receipts in our file drawers in our office.

6. Finally, we store all documents prepared by us on behalf of the Association on our network database.

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